Web Worker Daily

The other day, some friends and I were discussing the various productivity tools and services that we rely on to manage our lives and our businesses. The usual question came up, “What application or service do you really rely on the most?”

To answer this question, I wanted to move beyond the standard CRM and invoicing tools which are critical to the day-to-day functioning of my business, and share something that might not be so obvious. The first thing that popped into my mind was file sharing and syncing app Dropbox, and even after more discussion and heated conversation, nothing could change my answer. The benefit of synchronized files and access from any PC is obvious, but as I’ve been using the service it has really become a critical part of my daily process.

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I love technology, but not when it comes to switching PCs — moving all the data and applications from one Windows machine to another is not always as easy as it could be.

I thought I’d share some tips gleaned from my latest move to a new desktop. My way isn’t necessary the best way, but it may give you some ideas when it comes time for you to make the switch. Here are the steps that I took.

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These days, when I leave my office — even if it’s just to go down the street to the grocery store — I know that I can grab my cell phone (a Treo 755p) and have my contacts, calendar, to-do list and passwords with me. They’ll even be up-to-date, if I’ve remembered to use Missing Sync to update my phone recently! And my email is always available, as I use IMAP with Google Apps.

Thanks to my smartphone, I don’t carry my laptop very much, unless I’m doing a presentation or going on an extended trip. But it’s nice to have my desktop sync with my laptop, so that it’s ready when I need it. And that’s where things start getting complicated. Read the rest of this entry »

We’ve looked at note organizer Evernote before, and liked what we saw. Th combination of desktop and web clients, text recognition, and the promise of universal information availability, make it very useful as a general-purpose place to store, well, everything. A new feature, introduced just in time for Christmas, makes it even more useful: universal file synchronization.

Evernote already synchronized copies of its own notes across as many installations as you cared to have – Windows, Web, Mac, or mobile. But attachment synchronization was limited to a few file types that it natively understands, such as images and audio. Now, you can attach any file you like to a note, and have that file transported to every installation, as well as available through the web interface. Read the rest of this entry »

Like most Web Workers I have moved quite a bit of my work data online into the cloud, but my laptop and USB memory keys still contain quite a lot that is critical to me and my business. With the proliferation of online file storage and backup services, the need for software like GoodSync might seem to be disappearing, but in reality the need for data portability, synchronization and backups is as important as ever.

So when the folks at Siber Systems offered us a copy of their GoodSync file synchronization and backup product to review, I jumped at the chance to put it through its paces. I’m already a happy user of their fine RoboForm password management product so my expectations were high.

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