Web Conferencing Roundup: 9 Tools for Online Meetings

November 12th, 2007 (5:35am) Anne Zelenka 63 Comments

The wild proliferation of online meeting tools makes it easier than ever to collaborate across distances — except that before you can use one you have to choose from among all those tools.

Which one is right for you? I’ve rounded up nine you might consider: Adobe Acrobat Connect, Central Desktop, Dimdim, Glance, GoToMeeting, Microsoft Live Meeting, ReadyTalk, WebEx MeetMeNow, and Yugma. If there’s one you like that’s not on the list, tell us about it in the comments.

Some of the features you might look for in an online meeting tool include:

Presentation, desktop, and application sharing
Chat — text, voice, and video
Whiteboarding and annotations
Two-way screen sharing so that attendees can become presenters
Shared mouse and keyboard control
Audioconferencing via VoIP or a dial-in number
Session recording
Multiplatform support for both hosting meetings and attending them
All browser-based solution — no download required
Transparent pricing

Adobe Acrobat Connect

Adobe’s Flash-based Acrobat Connect supports Mac or Windows hosts and attendees, integrates webcam feeds for streaming videos, and provides chat capabilities for meetings of up to 15 people. It offers extensive whiteboarding capabilities, but you have to pause the presentation and freeze the display in order to use them.

Note Acrobat Connect is not the rebranded (and quite popular) Macromedia Breeze, which became Adobe Acrobat Connect Professional. Acrobat Connect Professional provides web conferencing for up to 2,500 participants, embedded quizzes and surveys, and session recording.

Acrobat Connect is priced at $39.95 per month or $395 for an annual subscription. Each account comes with reservationless telephone conferencing as well as an always-on personal meeting room with URL.

Central Desktop

Much more than just a web meeting tool, Central Desktop provides an array of tools for team collaboration, including document archiving, wiki-style editing, discussion forums, and project status tracking. But for a competitive $35 a month, you can get the free version of the basic tool with web meetings for up to 10 attendees.

Central Desktop’s web meetings provide for remote presentations and screen sharing with integrated free audio conferencing and Outlook Calendar integration. You need the Java Runtime v1.1 or higher to launch a web meeting, but any browser should allow you to join into and attend a meeting.

Central Desktop offers instant messaging presence integration with all the major IM networks (AIM, ICQ, Yahoo, MSN Messenger, Skype, Jabber).

Dimdim (GigaOM report)

Beta offering Dimdim comes in four versions: a free hosted version, hosted enterprise edition, onsite enterprise edition, and free open source community edition. Based on Flash, the hosted version requires zero download for use assuming you already have the Flash player installed — something struggling WebEx users might be glad to hear.

Intended in its enterprise editions to go up against heavyweights like Cisco’s WebEx and Microsoft’s Live Meeting, Dimdim offers all the features you’d expect: presentation/desktop/application sharing, annotations, session recording, and audio and video chat.

While they do offer a free version, it seems to be more demoware than anything else, as the website says of that edition, “Basically meant for trying out the product and becoming familiar with it.” The hosted enterprise edition runs $99/year/room, with a maximum of 20 participants per room.

Glance (WWD review)

Glance seeks to make web meetings super-simple by offering one-button screen sharing with no extras. Attendees see the live desktop screen inside a plain window with no buttons, menus, or logos.

To run your own meeting, sign up for an account and download the Windows or Mac client. Click a button, and up to 100 invited guests can view your screen by navigating to the provided URL. It uses a Java applet for attendees, so Windows, Mac, and Linux users should be supported.

In October, Glance announced a lightweight remote control feature, allowing the meeting host to share control with guests at any time.

Glance Personal runs $49.95/month or $499/year for one session at a time of any duration. You can try Glance for a week with no credit card required.

GoToMeeting

GoToMeeting from Citrix Online is one of the most full-featured web meeting tools available. Too bad it only supports Windows meeting hosts, not Mac or Linux, though Mac attendee support was added in version 3 via a Java-based attendance applet. Its basic features include screen sharing, chat, attendee permissions, and real-time annotations. You can also record your meeting session with audio, change presenters, and share keyboard and mouse control.

GoToMeeting is priced at $49 monthly or $468 annually for up to 15 attendees in addition to the organizer. The package includes teleconferencing: you get a toll-based, long distance number that meeting participants dial into.

Microsoft Live Meeting

Microsoft acquired PlaceWare in 2003 and then renamed the software Live Meeting. Geared towards corporate customers, Live Meeting supports multiple communications channels including live and recorded video, chat, slides and application sharing, VoIP, and audience feedback. The standard offering supports up to 15 participants.

You can of course use a full-featured Windows-based desktop client to access Live Meeting. A Java-based web client is also available, and runs on Mac with the Safari browser or Solaris using Firefox.

The pricing of Live Meeting is clearly geared towards companies who want to spend a lot of time trying to figure out how to get the best deal. Most web workers and small business owners might better look elsewhere, to offerings provided at a flat monthly rate or even free (see Yugma, below).

ReadyTalk

ReadyTalk provides integrated web and audioconferencing using pay-per-minute or corporate subscription pricing. But you have to call them to find out about their “simple and flexible pricing.” If they can’t provide their pricing on an easy-to-understand web page, they’re probably not a service that most web workers are going to use.

I attended a ReadyTalk online meeting recently, though, and thought it worked well. Of course it provides slide, application, and desktop sharing. It records conferences with synchronized audioconference recording. Attendees connect with Java applets, so that provides good multiplatform support.

ReadyTalk offers a test URL where you can check system compatibility prior to your conference. That helps avoid the awful “I can’t get onto the conference” experience that wastes time right as the meeting starts.

WebEx MeetMeNow

WebEx, the great grandma of online meeting providers acquired by Cisco for $3.2 billion, now has to fight back against upstart competitors providing web meetings at a flat monthly rate. WebEx has responded with its MeetMeNow, aimed at individual use.

Dig into the system requirements page and you’ll read that MeetMeNow works only on Windows. Does that mean for meeting organizers? Or meeting attendees too? It’s not clear from the website. I’ve routinely had problems, however, getting onto regular WebEx conferences with my Mac, even after downloading the WebEx meeting player and using it with Safari, as recommended.

MeetMeNow runs $49 a month for unlimited meetings with up to 10 participants and a call-in number for each meeting or $39 a month for a prepaid annual plan.

Yugma (WWD review)

Yugma (pronounced “yoogma”) is a Sanskrit word meaning “the state of being in unified collaboration.” Yugma’s free version offers meetings with up to 10 participants, desktop sharing across Mac and Windows, file annotations, and a teleconferencing dial-in. It’s Java based and you can check if your system is Yugma-capable by just clicking a link.

With the premium version starting at $9.95 a month for ten-participant meetings, you get shared control of mouse and keyboard, session scheduling and recording, and shared file space.

In September, Yugma announced Skype integration that allows you to share desktops with your Skype contacts whether they’re on Windows or Mac.

Web Worker Daily suggests

Try Yugma’s free edition for meetings up to 10 people, Glance if you need simple screen sharing with up to 100 people, Central Desktop if you like the idea of team collaboration mixed with web meetings, or Adobe Acrobat Connect if you want video chat.

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63 Comments Post your own comment

Zoli Erdos says: November 12th, 2007 8:01am

Zoho Meeting is a full-featured product, too, and other the typical web-conferencing features, it’s also embeddable in other products, like Zoho Show – i.e. you’re looking at a presentation, click, and voila! you’re conferencing :-)

Royal says: November 12th, 2007 9:20am

I have had good results with (http://www.netviewer.com). I have been using it for aproximately 14 months. No Apple support but works well. Excellent customer service and support. Less complex than WebEx, has a full feature set.

Carl Tyler says: November 12th, 2007 9:20am

You’re missing Sametime Unyte.

Jonathan Maley says: November 12th, 2007 1:24pm

Definitely worth a look is the OnSync product from Digital Samba:
http://www.digitalsamba.com/index.php?afid=742 . Like Acrobat Connect, it’s Flash-based… so no downloads required, it’s cross platform, and (in addition to having all the functionality listed above) features unrivaled live video & integrated VOIP quality. Pricing is clear: $100/month for a named user account w/ up to 10 seats. Need more… just $10/seat/month. Best of all, OnSync is one of the few solutions in the market that’s also available as an Enterprise Server License, meaning that fast-growth customers always have the option to migrate their usage to an on-premise server solution if/when the need arises. Full disclosure: I’m the Director of US Marketing for Digital Samba USA… a great organization with wonderful people and the right attitude for client service. Give it a try.

doug says: November 12th, 2007 2:03pm

What about the Raindance product? It is VERY feature rich and even includes video display and supports large conferences.

http://www.raindance.com

Andrew Shebanow says: November 12th, 2007 2:28pm

FYI, PlaceWare predates WebEx in the web conferencing space (I was at PlaceWare from almost the beginning, and remember quite well when we got our first real competitor). The company that became WebEx was around before then, but they made printer drivers and such, not web conferencing software.

Anne Zelenka says: November 12th, 2007 2:29pm

Thanks for the suggestions everyone, looks like a Web Conferencing Roundup Round 2 is in order in a month or two.

Anne Zelenka says: November 12th, 2007 2:31pm

@Andrew: thanks, I guess PlaceWare is the great great grandma of web conferencing then. Plenty of competitors now!

Mark says: November 12th, 2007 2:57pm

Try Mikogo. Free online meetings with up to 10 guests.

John says: November 12th, 2007 9:32pm

You may want to take a look at a radical different approach to web conferencing at http://www.rhubcom.com. It is a self-hosted appliance model, very affordable, secured and best in performance. Best of all, it requires no-download of any kind for seminar type of meetings.

share.websitemagazine.com says: November 13th, 2007 6:32am

Web Conferencing Roundup: 9 Tools for Online Meetings

The wild proliferation of online meeting tools makes it easier than ever to collaborate across distances — except that before you can use one you have to choose from among all those tools.

ELLIS D COOPER says: November 13th, 2007 6:34am

I would like to know what product might provide mathematicians, scientists, engineers and artists to collaborate on a single virtual drawing of unlimited size. Each person in the collaboration should be able to use more or less ordinary writing instruments (in color) to add equations and diagrams to the virtual drawing. Each person should also be able to display printed material from articles, papers, or books for incorporation in the same virtual drawing. Each person should be able to collaborate on multiple virtual drawings at the same time. Please correspond at XTALV1@NETROPOLIS.NET with any suggestions you may have along these lines.

Web Hosting » Web Conferencing Roundup: 9 Tools for Online Meetings says: November 13th, 2007 6:56am

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Cece Salomon-Lee says: November 13th, 2007 10:50am

I’ve tried posting a couple of times with no luck, so I’m trying once again :-)

I wanted to mention webcasting as an alternative to web conferencing for holding online meetings (my company ON24 is a webcasting company). Granted, web conferencing is great for small, collaborative meetings. Webcasting would be a consideration if you wanted to hold a larger (50 + people) meeting for training, CEO speech, all hands meetings, or other type of meetings that wouldn’t be “collaborative.” The fundamental difference is the encoding and streaming of the audio/video over the Internet vs. a VoIP or teleconference. Let me know if you’re interested in learning more about webcasting.

Anthony Russo says: November 13th, 2007 11:14am

I of course would like to mention my company’s offering: Great America Networks Conferencing offers every feature you listed outside of video, for an unlimited amount of participants, lower priced, and I personally would provide Free ongoing training and support:

Some of the features you might look for in an online meeting tool include:

* Presentation, desktop, and application sharing – Got that
* Chat — text, voice, and video – Just no video
* Whiteboarding and annotations – Got both
* Two-way screen sharing so that attendees can become presenters – Got that
* Shared mouse and keyboard control – Got both
* Audioconferencing via VoIP or a dial-in number – Got both
* Session recording – Easiest in industry, and free hosting
* Multiplatform support for both hosting meetings and attending them – Got that
* All browser-based solution — no download required – Got that
* Transparent pricing – Got that here: http://www.ganconference.com/web.html

Plus we offer as many free audio conferencing accounts as you would want. Only pay for the actual usage at 5 cents per minute/connection.

All training and support is done on a one on one basis if you would like for your whole company. You can call me at my direct dial line at 312-432-5377 anytime for a demo, or as a customer, for training or help with anything. Yes a real person to hold your hand while you need help. Not so easy to find with most in the industry nowadays.

Anyone interested in more info or a demo, just contact me.

Anthony Russo
Conferencing Consultant
Great America Networks Conferencing
arusso@ganconference.com
http://www.ganconference.com
312-432-5377
Skype: anth.russo

links for 2007-11-13 — SOJo: Student of Online Journalism says: November 13th, 2007 1:16pm

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Three Free–and Nearly Free–Ways to Take the Sting Out of Meetings « Web Worker Daily says: November 14th, 2007 4:00pm

[...] to do online meetings, even if there are lots of attendees, and Anne Zelenka on this blog did a roundup of nine of them recently. From her list, if you don’t already use an online meeting tool, one of my favorite [...]

Jake says: November 14th, 2007 6:01pm

I just learned that Yugma can actually host up to 500 people at a time. And I’m blown away by their offer to sponsor large events through the end of the year. Apparently they will give you a premium 500 account thru end of year, at no cost, to promote their product. I think that’s way cool…. check it out at http://www.yugma.com/blog/index.php?option=com_content&task=view&id=181&Itemid=1

Sean Kwek says: November 14th, 2007 9:58pm

I am sure you can’t exclude Genesys Conferencing from this list as this company has a 21 years history in the conferencing industry. With 3 R&D centers in the world (each in one continent); it has very dedicated people working 24/7 round the clock on it’s platform & product. Definitely a Conferencing Technology pioneer…..

Ed French says: November 15th, 2007 1:52pm

Also take a look at yuuguu.com – free and straightforward- works for me!

Pimping Bookmarks: Career planning, Work-Life balance, etc. says: November 16th, 2007 7:49am

[...] 9 tools for online meetings from Web Worker Daily [...]

Mia says: November 16th, 2007 2:00pm

i’m quite enjoying the yugma experience. at work, we use it with skype all the time, and at home, i use it to show mom (who is mucho un-tech-savvy) pictures of the kids. even MOM is able to get it! thumbs up.

links for 2007-11-17 | Mark Riffey's Small Business Marketing Blog | Rescue Marketing says: November 16th, 2007 9:27pm

[...] Web Conferencing Roundup: 9 Tools for Online Meetings « Web Worker Daily (tags: meeting web conference) [...]

Beth says: November 20th, 2007 9:08am

Another option is Elluminate Live! eLearning and web collaboration environment. Supports multiple platforms and low bandwidth connectivity (including dialup). Offers best-in-class VoIP that keeps everyone in synch, along with high-rez video, web tour/push, app and desktop sharing, file transfer, breakout rooms, closed captioning, synchronized notes, multiple language translation, and much more. Free fully functional 3-seat Elluminate vRoom also available. Truly an enterprise/global solution, For more information, visit http://www.elluminate.com and http://www.getvroom.com.

- Beth, Elluminate Goddess of Communication

Kathy Sacks says: November 26th, 2007 12:20pm

There’s also iLinc. http://www.ilinc.com
Their recent release Version 9.0 has multi-point video which means you can share docuemtns and presentations AND see one another live via video streaming.

Andrew Shebanow says: December 10th, 2007 7:06pm

FYI, Adobe has a new, free web conferencing service that it just announced. I’m biased, but I think it sets a whole new standard for web conferencing ease of use:

http://shebanation.com/2007/12/07/new-awesome-version-of-acrobat-connect-released/

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Todd Lane says: January 18th, 2008 12:02pm

Vyew is another real-time (synchronous) and anytime (asynchronous) collaboration platform. It requires no software download and has a free version and two subscription versions. It also has an appliance for organizations that want to install and administer it behind their firewall. http://www.vyew.com

Business Financing Guru says: March 1st, 2008 5:29pm

Great tools here, I’ve been looking for a better tool for screen sharing within a small business, help was much appreciated. Thanks!

Anna says: March 3rd, 2008 11:42am

http://www.livelook.net is a web-based tool that requires no software downloads, and can be used on any platform (PC, Mac, Linux). Is also is very simple to use with two features only (zoom in/out and hi/low resolution).

Web Conferencing Consultant says: March 11th, 2008 10:57am

Thanks,

We work with online conferencing tools daily and have a great customer following…

Check out http://www.batipi.com

Regards,

David Woolley says: March 12th, 2008 8:19am

For a much more extensive collection of reviews and product listings for web conferencing, video conferencing, screen sharing, and collaborative work platforms, check out http://thinkofit.com/webconf/

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Web Worker Daily » Archive Adobe Revs Acrobat Connect Pro « says: May 5th, 2008 10:01am

[...] Acrobat Connect Pro usage starts at $375 per month for five users. That may be a bit pricey for many web workers. Fortunately, there are less expensive solutions if you want to hold online meetings without all the bells and whistles. Check out our roundup of nine of these. [...]

Louis Gagliano says: May 30th, 2008 9:35am

We use eBLVD.com, which has been around since 2001. It has all of the features of its cousins, and has always been just $29 per month for unlimited use with teleconferencing.

live conferencing says: July 19th, 2008 3:10am

Even i use eBLVD.com since so long,really i has all the feature and i m satisfy with his result.

Andrew Donnelly says: July 24th, 2008 1:23am

If you’re after a free solution to online meetings and remote support, take a look at Mikogo
Only takes a moment to start and no installations for participants to join. And there are no hidden catches: it is 100% free for the meeting host and for all participants.

Regards,
Andrew Donnelly
The Mikogo Team

Jeff says: August 13th, 2008 8:30am

i think integrated collaboration and conferencing solutions are the order of the day. conferences need to use company information which is captured in the company’s collaboration tools – document management, intranets/extranets, directories etc. the synergy created by a conferencing solution integrated with collaboration tools would be great.

i was glad to know that microsoft has introduced a productivity suite which includes sharepoint and livemeeting. but it was a dampener, since the two dont integrate. but i’ve heard that recently hyperoffice launched its web conferencing solution hypermeeting , which integrates with its collaboration solution. That should be worth a try!

Ilze Ditrich says: September 26th, 2008 6:48am

We’ve just finished the free trial of eLecta Live and wow..it is great. The software is very user frendly. It has crystal Voice over IP, smootly video , Presentation library,recording/ playback option, 5 syncronized whiteboards in each classroom, web guided tool, very fast application sharing and many others. The software includes and a Web Event Center where you can register unlimited number of users, schedule events, send email invitations etc. There’s also a library for data exchange…splendid. Go to http://www.e-lecta.com you won’t regret it.

Ilzze D.

meetmenow1 says: November 26th, 2008 5:40am

One thing to look out for in the lesser known apps is cost per call. Meetmenow and goto have unlimited conferenceing. That’s how the lesser know apps “get ya” in price difference.

online meeting reviews says: December 7th, 2008 5:37am

I never heard of readytalk, I had to come back and re-read this it has so many great tips. Thanks for the post.

WebWorkerDaily » Archive Web Work 101: 10 Apps You Can’t Do Without « says: March 1st, 2009 9:02pm

[...] Here’s a helpful web conferencing roundup covering nine tools. [...]

Web Work 101: 10 Apps You Can’t Do Without « mensonblog says: March 2nd, 2009 7:15am

[...] Here’s a helpful web conferencing roundup covering nine tools. [...]

catherine says: April 28th, 2009 9:20am

A relative newcomer CoolConferenceLive has a free ad supported version for up to 150 attendees (or more if prearranged)Still in Beta but seems to offer all the typical features and easy to learn.

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